هيي ة الا شغال العامة PUBLIC WORKS AUTHORITY

Transcription

1 هيي ة الا شغال العامة PUBLIC WORKS AUTHORITY FOR PROCUREMENT OF COMPANIES/CONTRACTOR FOR QATAR PEDESTRIAN BRIDGE DESIGN AND BUILD PROGRAMME Public Works Authority PO Box Doha State of Qatar April 2014

2 Table of Contents Summary 1. Summary Description... iii 2. Checklist... v 3. Document User s Guide... viii Part 1 Section I: Instructions to Applicants (ITA)... 3 Section II: Application Data Sheet Section III: Qualification Criteria Section IV: Prequalification Application Submission Sheet and Forms Part 2 Work Requirements Summary i April 2014

3 ABBREVIATIONS AND TERMINOLOGY ADS CD EAMS ITA ITT JV KPI OTM PQQ PWA QA QAR QC QCE QCS QHDM RSA WZTMG Application Data Sheet Compact Disk Electronic Asset Management System Instructions to Applicants Invitation to Tender Joint Venture Key Performance Indicator Operations Team Member Pre-Qualification Questionnaire Public Works Authority Quality Assurance Qatari Riyals Quality Control Quality Control Engineer Qatar Construction Specification Qatar Highway Design Manual Road Safety Audit Works Zone Traffic Maintenance Guide Summary ii April 2014

4 1.0 SUMMARY DESCRIPTION 1.1 The purpose of the Prequalification process is to provide the basis for the Authority (Ashghal Public Works Authority) to select a short-list of competent companies (the Pre-qualified Applicants ). This Pre-Qualification Document is being made available to parties who have interest in supplying pedestrian bridge design and build services under a multiple supplier Framework Contract and satisfy certain eligibility criteria set out in the associated Application Form. It sets out the information which an Applicant is required to provide to the Authority in this first stage of the procurement process. The Authority intends to deliver grade-separated pedestrian bridges at various locations throughout Qatar to provide a safe means of crossing the highway. There will be three categories of bridge; basic (1), intermediate (2a and 2b) or superior (3) in design depending on the prestige of the location. Further detail on the scope of the Works is contained in Part 2 Work Requirements Appendix A of this PQQ. The aim of the pre-qualification selection process is to enable the Authority to draw up a list of pre-qualified Applicants. The Authority is seeking proposals from Applicants to demonstrate their capacity to perform significant components of the work with the right vision and the necessary experience, capabilities, understanding and commitment to work with the Authority to achieve outstanding results in the delivery of the Project. 1.2 This Prequalification Document consists of: 1. Summary; 2. Part 1: Prequalification Procedures; and 3. Part 2: Work Requirements. 1.3 Prequalification is a step in the procurement route which shall ultimately lead to Invitation to Tender for the Prequalified Applicants. The procurement process can either commence by public invitation or by direct, private, invitation. Prequalification criterias on evaluation of the applicants: 1. Eligibility; 2. Licenses & Registration; 3. Declaration of Pre-Tendering Agreement for Joint Venture; 4. Historical Contract Non-performance record; 5. Financial stability and status; 6. Experience in relation to the size, type and complexity of the works and services being procured; 7. Key Staff Experience; 8. Health, Safety, Quality & Environment; 9. Resources, Plant and Equipment; and 10. Management Approach. 1.4 Consequently previous prequalification for Authority s projects shall not guarantee automatic prequalification for this project. 1.5 The Work Requirements in Part 2 of this document provides a scope of works including drawings showing the defined highway network for each Zone. 1.6 This Prequalification Invitation covers only prequalification step for both Zones and qualification criteria have been established which are common to each Zone. Summary iii April 2014

5 Summary iv April 2014

6 2.0 CHECKLIST 2.1 The checklist included in Part 1 Section IV is to be completed by individual companies and all designated JV Partners. 2.2 This checklist is important as it will serve as a checklist of the submitted documents for evaluation purposes. Any missing information will have an impact on the Applicant s score. 2.3 Other than the information requested, other documentation, including brochures about your company, additional information etc. must not be included in your submission. Summary v April 2014

7 3.0 DOCUMENT USER S GUIDE 3.1 PART 1 PREQUALIFICATION PROCEDURES Section I. Section II. Instructions to Applicants (ITA) This section specifies the procedures to be followed by Applicants in the preparation and submission of the Prequalification Application. Information is also provided on the opening procedures for Prequalification documents and evaluation of applications. The Section I provisions are to be used without modification. Application Data Sheet (ADS) This section identifies the data and provisions that are specific to each Prequalification Invitation and supplements the information or s included in Section I: Instructions to Applicants. Section III. Qualification Criteria This section contains the qualification criteria and compliance s that will be used to determine how Applicants shall be prequalified and later invited to tender. Section IV. Prequalification Application Submission Sheet and Forms This section contains the Prequalification Application Submission Sheet and the associated forms to be submitted with the Prequalification Application. 3.2 PART 2 WORK REQUIREMENTS Appendix A: Scope of Works (Project Brief) This section contains details of the Scope of Works, the qualification criteria and compliance s that will be used to determine how Applicants shall be prequalified and later invited to tender. Appendix B: Conditions of Contract 3.3 TERMINOLOGY This section will detail the Framework and Works Order Terms and Conditions to be utilised Prequalification Application: Means the documents submitted for evaluation and short-listing for Invitation to Tender Prequalification Application Submission Sheet: Means the form in Section IV of this document which shall preface the Prequalification Application Prequalification Invitation: Means the invitation by the Public Works Authority to applicants to submit detailed particulars demonstrating capability in relation to the scope of work to be procured. Summary vi April 2014

8 هيي ة الا شغال العامة PUBLIC WORKS AUTHORITY Assets Affairs Roads Operations and Maintenance Department FOR PROCUREMENT OF COMPANIES/CONTRACTOR FOR QATAR PEDESTRIAN BRIDGE DESIGN AND BUILD PROGRAMME PROCEDURES AND WORK REQUIREMENTS PART 1 - PREQUALIFICATION PROCEDURES Public Works Authority PO Box Doha State of Qatar April 2014

9 Section I. Instructions to Applicants (ITA) Table of Contents - Part 1 A. General Scope of Application Source of Funds Corrupt & Fraudulent Practices Eligible Applicants Eligible Goods and Related Services... 4 B. Contents of the Prequalification Document Sections of Prequalification Document Clarification of Prequalification Document Amendment of Prequalification Document... 5 C. Preparation of Applications Cost of Applications Language of Application Documents Comprising the Application Application Submission Sheet Documents Establishing the Eligibility of the Applicant Documents Establishing the Qualifications of the Applicant Signing of the Application and Number of Copies... 6 D. Submission of Applications Sealing and Identification of Applications Deadline for Submission of Applications Late Applications Opening of Applications... 7 E. Procedures for Evaluation of Applications Confidentiality Clarification of Applications Responsiveness of Applications Domestic Tenderer s Price Preference Specialist Subcontractors... 8 F. Evaluation of Applications and Prequalification of Applicants Evaluation of Applications Authority s Right to Accept or Reject Applications Prequalification of Applicants Notification of Prequalification Invitation to Tender Changes in Qualifications of Applicants Submissions... 9 Part 1: Prequalification Procedures Page 1 April 2014

10 Section II. Application Data Sheet (ADS) 1. Application Data Section III. Qualification Criteria A. General B. Compliance Summary Table C. Qualification Criteria Eligibility Licenses & Registrations Declaration Historical Contract Non-Performance Financial Situation General Experience Personnel Capabilities Project Assurances Resources, Plant and Equipment Management Approach Questions Section IV. Prequalification Application Submission Sheet and Forms 1. Checklist for Prequalification Application Submission Application Submission Sheet Applicant Information Sheet ELI Applicant Information Sheet as per ITA 24.1 ELI Company Registrations REG Pre-Tendering agreement for Joint Venture DC Historical Contract Non Performance CON Financial Situation FIN Average Annual Sales Turnover FIN Financial Resources and Commitments FIN General Experience EXP Specific Local Experience EXP Organisational Structure EXP Personnel Capabilities EXP Candidate CVs EXP Health, Safety and Environment HSE Quality Management QM Resources, Plant and Equipment RS Management Approach Questions MAQ Part 1: Prequalification Procedures Page 2 April 2014

11 Section I. Instructions to Applicants (ITA) A. General 1. Scope of Application 2. Source of Funds 3. Corrupt & Fraudulent Practices 4. Eligible Applicants 1.1 This Prequalification Invitation document as indicated in Section II, Application Data Sheet (ADS), is issued by the Authority (Ashghal Public Works Authority), to Applicants interested in tendering for the scope of works as described in Part 2 Work Requirements. 2.1 The scope of works is funded directly by the Government of the State of Qatar. 3.1 The Authority requires that Applicants observe the highest standard of ethics during the procurement and execution of the scope of works. In pursuit of this policy, the Authority: (a) (b) defines, for the purposes of this provision, the terms set forth below as follows: i. Corrupt Practice shall mean the offering, giving, receiving, or soliciting of anything of value to influence the action of a Public Official in the procurement process or in contract execution; and ii. Fraudulent Practice shall mean a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Authority, and includes collusive practices among Applicants (prior to or after tender submission) designed to establish tender prices at artificial, non-competitive levels and to deprive the Authority of the benefits of free and open competition; may, at its sole discretion, reject a proposal for prequalification if it determines that the Applicant recommended for prequalification has engaged in Corrupt Practices or Fraudulent Practices in competing in the tendering processes for the these works. 4.1 An Applicant may be a private, public or government owned legal entity or any combination of them, with the formal intent to enter into a joint venture agreement, or under an existing joint venture agreement (refer to Section III.C.1 for further s). 4.2 Prequalification will be based on a combination of pass-fail criteria along with a scoring system of the Applicant s qualifications as demonstrated by the Applicant s responses in the attached Prequalification Application Submission Sheets and other requested documentation. Specific s for joint ventures are also set forth in Section III, Qualification Criteria. The Authority reserves the right to waive minor deviations from the criteria, if they do not materially affect the capability of an Applicant to perform the work. 4.3 The Applicant that is under a declaration of ineligibility by the Authority in accordance with ITA 3.1, as at the date of submission of the Prequalification Application or thereafter, shall Part 1: Prequalification Procedures Page 3 April 2014

12 be disqualified. 4.4 Government-owned entities in Qatar shall be eligible only if they can establish that they are legally and financially autonomous, and operate under commercial law, and that they are not dependent agencies of the Authority. 4.5 Applicants shall provide such evidence of their continued eligibility satisfactory to the Authority, as the Authority shall reasonably request. 4.6 If any conflict of interest or potential conflict of interest between Applicants, their subcontractors or advisers and those of the Authority becomes apparent, Applicants shall immediately inform the Authority, when the Authority shall, at its absolute discretion, decide on the appropriate course of action. If the Authority becomes aware of any conflict of interest or potential interest that the Applicant has not declared to the Authority, the Authority may at its absolute discretion disqualify the Applicant from consideration. 5. Eligible Goods and Related Services 5.1 Not Used B. Contents of the Prequalification Document 6. Sections of Prequalification Document 7. Clarification of Prequalification 6.1 The document for the prequalification of Applicants (hereinafter Prequalification Document ) consists of Parts 1 and 2 which comprise all the sections indicated below, and should be read in conjunction with any Addenda issued in accordance with ITA 8. PART 1 - Prequalification Procedures Section I. Instructions to Applicants (ITA) Section II. Application Data Sheet (ADS) Section III. Qualification criteria Section IV. Application Submission Sheet and Forms PART 2 - Work Requirements Appendix A: Details of Scope of Works are included in this section as well as details of the contractor s key personnel that are required. Appendix B: This section will detail the Framework and Works Order Terms and Conditions to be utilised 6.2 The Authority accepts no responsibility for the completeness of the Prequalification Document and its addenda, unless they were obtained directly from the Authority. 6.3 The Applicant is expected to examine all instructions, forms, and terms in the Prequalification Document and to furnish all information or documentation required by the Prequalification Document. 7.1 Applicants requiring clarification of the Prequalification Document shall contact the Authority in writing at the address Part 1: Prequalification Procedures Page 4 April 2014

13 Document 8. Amendment of Prequalification Document indicated in the ADS. The Authority shall respond in writing to any request for clarification provided that such request is received no later than one (1) week before the deadline for submission of Applications. The Authority shall communicate to all Applicants full details of the clarification but without identifying its source. Should the Authority deem it necessary to amend the Prequalification Document as a result of a clarification, it shall do so following the procedure outlined in ITA 8 and in accordance with the provisions of ITA At any time prior to the deadline for submission of Applications, the Authority may amend the Prequalification Document by issuing Addenda. 8.2 Any Addendum issued shall form part of the Prequalification Document and shall be communicated in writing to all Applicants. 8.3 To give prospective Applicants reasonable time to take an Addendum into account in preparing their applications, the Authority may, at its discretion, extend the deadline for the submission of Applications. C. Preparation of Applications 9. Cost of Applications 10. Language of Application 9.1 The Applicant shall bear all costs associated with the preparation and submission of its Application. The Authority shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Prequalification process The Application as well as all correspondence and documents relating to the Prequalification exchanged by the Applicant and the Authority, shall be written in the language specified in the ADS. Supporting documents and printed literature that are part of the Application may be in another language, provided they are accompanied by an accurate translation of the relevant passages in the language specified in the ADS, in which case, for the purposes of interpretation of the Application, the translation shall govern. 11. Documents Comprising the Application 12. Application Submission Sheet 13. Documents Establishing 11.1 The application shall comprise the following: a) Application Submission Sheet, in accordance with ITA 12; b) Documentary evidence establishing the Applicant s eligibility to prequalify, in accordance with ITA 13; c) Documentary evidence establishing the Applicant s qualifications, in accordance with ITA 14; and d) Any other document required as specified in the ADS The Applicant shall prepare the Application Submission Sheet using the form furnished in Section IV, Application Submission Sheet and Forms. This form must be completed without any alteration to its format To establish its eligibility in accordance with ITA 4, the Applicant shall complete the eligibility declarations in the Prequalification Part 1: Prequalification Procedures Page 5 April 2014

14 the Eligibility of the Applicant 14. Documents Establishing the Qualifications of the Applicant 15. Signing of the Application and Number of Copies Application Submission Sheet and Forms ELI 1.1 and ELI 1.2, included in Section IV To establish its qualifications to perform the scope of works in accordance with Section III, Qualification Criteria, the Applicant shall provide the information requested in Section IV, Prequalification Application Submission Sheet and Forms The Applicant shall prepare one (1) original of the documents comprising the Application as described in ITA 11 and clearly mark it ORIGINAL. The original of the Application shall be typed or written in indelible ink and shall be signed by a person, or persons, duly authorised to sign on behalf of the Applicant. In the case of JV, all Parties must sign the documents The Applicant shall submit one (1) copy of the signed original Application, and clearly mark it COPY. In the event of any discrepancy between the original and the copy, the original shall prevail The two (2) hard copies of the Application should consist of loose sheets of paper filed in hard cover ring binders and shall not exceed 250 type written pages, as defined in ITA 31. Ring binders or plastic comb binding should not be used for Applications A separate Application need not be submitted for each Zone and the Applicant is referred to Clause 1.1 of the Summary Description at Page iii for an explanation of the process intended. D. Submission of Applications 16. Sealing and Identification of Applications 16.1 The Applicant shall enclose the original and the copy of the Application in a sealed envelope or container that shall: (a) Bear the name and address of the Applicant; (b) Be addressed to the Authority, in accordance with ITA 17.1; and (c) Bear the specific identification of this Prequalification i.e. Package Number and Programme title as indicated in the ADS (ITA1.1) In addition to the hardcopies, the Applicant shall submit two (2) softcopies on labelled CDs enclosed with the Original document indicated in the ADS. The label should show the package number and Project title and the Applicant s name. No boxes or notebooks are to be submitted The Authority shall accept no responsibility for not processing any envelope/container that was delivered unsealed or not identified in full accordance with the s of the Prequalification Document. 17. Deadline for Submission of Applications 17.1 Applications shall be received by the Authority at the address, and no later than the submission closing date as indicated, in Section II - ADS (ITA 17.1) The Authority may, at its discretion, extend the deadline for the Part 1: Prequalification Procedures Page 6 April 2014

15 submission of Applications by amending the Prequalification Document in accordance with ITA 8, in which case all rights and obligations of the Authority and the Applicants subject to the previous deadline shall thereafter be subject to the deadline as extended. 18. Late Applications 19. Opening of Applications 18.1 Any Application received by the Authority after the deadline for submission of Applications prescribed in ITA 17 may, at the sole discretion of the Authority, be rejected as non-compliant and remain unopened The Authority shall prepare a record of the opening of Applications for each Package, and this shall include, as a minimum, the name of the Applicant. A copy of the record shall be kept by the Authority. E. Procedures for Evaluation of Applications 20. Confidentiality 20.1 Information relating to the evaluation of Applications, and recommendation for prequalification, shall not be disclosed to Applicants or any other persons not officially concerned with the prequalification process until the notification of the outcome of the prequalification process is made to all Applicants From the deadline for submission of Applications to the time of notification of the results of the Prequalification in accordance with ITA 28, any Applicant that wishes to contact the Authority on any matter related to the Prequalification Process, may do so, but only in writing. 21. Clarification of Applications 22. Responsiveness of Applications 23. Domestic Applicant Price Preference 21.1 After the Application submission closing date, the Authority may ask any Applicant for a clarification. The Applicant shall submit, to the address indicated in the ADS (ITA 17.1), its reply within three (3) business days from receipt of the clarification request, or by the date and time set in the Authority s request for clarification. Any request for clarification and all replies shall be in writing If an Applicant s business does not provide the clarification as requested within three (3) days after the clarification date or by the date and time set in the Authority s request for clarification, its Application may, at the sole discretion of the Authority, be rejected as non-compliant The Authority may reject any Application which does not address the s of the Prequalification Document Unless otherwise specified in the ADS, a margin of preference for domestic Applicants shall apply in the tendering process resulting from this prequalification. Part 1: Prequalification Procedures Page 7 April 2014

16 24. Specialist Sub-contractors 24.1 Applicants planning to sub-contract any of the key activities indicated in Section III, Qualification Criteria, shall specify the activity or parts of the scope of works to be sub-contracted in the Application Submission Sheet and clearly identify such activities and the proposed specialist sub-contractor(s) in Form ELI-1.2 in Section IV. Such proposed specialist subcontractor(s) shall meet the corresponding qualification s specified in Section III, Qualification Criteria The Authority does not intend to let contracts for certain specific parts of the scope of works with contractors selected in advance by the Authority. That is, there will be no Nominated Contractors, unless otherwise stated in the ADS. F. Evaluation of Applications and Prequalification of Applicants 25. Evaluation of Applications 26. Authority s Right to Accept or Reject Applications 27. Prequalification of Applicants 25.1 The Authority shall use all the factors, methods and criteria defined in Section III, Qualification Criteria to evaluate the qualifications of the Applicants and any specialist subcontractors. The Authority reserves the right to consider other factors or waive minor deviations in the qualification criteria if they do not materially affect the capability of an Applicant to perform the scope of works Only the qualifications of specialist sub-contractors that have been identified in the Application may be considered in the evaluation of an Applicant. However, the general experience and financial resources of sub-contractors may not be added to those of the Applicant for purposes of prequalification of the Applicant Unless otherwise indicated in the ADS, this Prequalification shall be for these Zonal Framework Contracts for Highways Operations and Maintenance only The Authority reserves the right to accept or reject any Application, and to annul the Prequalification Process and reject all Applications at any time, without thereby incurring any liability to the Applicants Applicants whose applications have met or exceeded the specified threshold criteria shall, to the exclusion of all others, be prequalified by the Authority. The Authority reserves the right to invite a short-list of qualified Applicants to Tender. Part 1: Prequalification Procedures Page 8 April 2014

17 28. Notification of Prequalification 29. Invitation to Tender 30. Changes in Qualifications of Applicants 28.1 Once the Authority has completed the evaluation of the Applications, it shall notify Applicants in writing if they have been prequalified for invitation to Tender or not After the notification of the results of the prequalification, the Authority shall invite Tenders from the short-listed Applicants that have been prequalified for the assigned packages Tenderers shall be required to provide tender security acceptable to the Authority in the form and in the amount specified in any subsequent tender documents. Also, the successful tenderers shall be required to provide a performance security in the form and in the amount specified in any subsequent tender documents Any change in the structure or formation of an Applicant after being prequalified in accordance with ITA 27, and invited to tender for a package or packages, shall be subject to the written approval of the Authority. Such approval shall be denied if, as a consequence of the change, the Applicant no longer substantially meets the qualification criteria set forth in Section III, Qualification Criteria, or, if in the opinion of the Authority, a substantial reduction in competition may result. Any such changes shall be submitted to the Authority no later than fourteen (14) days after the date of the Invitation to Tender. 31. Submissions 31.1 Applicants must not exceed two hundred and fifty (250) type written pages in their Applications. This page limit does not apply to attachments specifically requested in the Application Submission Forms, such as Articles of Incorporation or independently audited financial statements. For this purpose, page means one (1) side of A4 paper. Applicants should print on both sides of each sheet of paper and use only A4 sheets. Text must be only typed in "Arial" font and be no smaller than 11 point, single-spaced with the margins set at 2.5 cm. Page header or footer information may be placed in the margin space. Where provisions are made for the answers, they must be typed in the relevant boxes/space provided in this document. No additional attachments are permitted other than any specific information requested (for example the audit financial information, etc.). Part 1: Prequalification Procedures Page 9 April 2014

18 31.2 All written Applications, submissions, questions, queries, communications and the like between Applicants and the Authority must be in English. Applicants must answer all questions as accurately and concisely as possible, and monetary values must be stated in Qatari Riyals (QAR). Failure to furnish the required information, make a satisfactory response to any question or supply required documentation will have an impact on the Applicant s score or the Applicant may not be invited to participate further. Note: The Applicant s attention is drawn to the following mandatory s: (a) Two (2) ring bound hard copies (one (1) Original & one (1) Copy) and two (2) soft copies on Compact Disks (CD) must be included as part of the submission. (b) The page limit for the Applications is strictly two hundred and fifty (250) pages. The page limit does not apply to attachments specifically requested in the Application Submission Forms. No other documentation, including company brochures or any other additional information etc should be included in the Application. Only include the specific information requested. No boxes, notebooks or lever arch files are to be submitted. Part 1: Prequalification Procedures Page 10 April 2014

19 SECTION II APPLICATION DATA SHEET (ADS) A. Introduction ITA 1.1 ITA 4.1 The identification of the Invitation for Prequalification is: Prequalification Document for Procurement of Companies/Contractor for Qatar Pedestrian Bridge Design and Build Programme Multiple Partnership of Local Commercially Registered Qatari Companies and in a JV are allowed. However the specific joint venture s set out in Part 1: Prequalification Procedures and Section III Qualification Criteria must be complied with. B. Prequalification Document ITA 7.1 For clarification purposes only, the Authority's address is: As per the Advertisement C. Preparation of Applications ITA 10.1 ITA 15.1 & 15.2 The language of the Application, as well as of all correspondence, is: English Applicants shall be automatically entered as applying for each zone and no separate application will be required. In addition to the Original, the number of copies to be submitted with the Application is: One (1) hardcopy and two (2) softcopies (on CDs). D. Submission and Opening of Applications ITA 17.1 For application submission purposes only, the Authority's address is: As per the Advertisement The Application submission closing date is: As per the Advertisement E. Evaluation of Applications ITA 23.1 ITA 24.2 A margin of preference for domestic tenderers shall be applied. The Authority does NOT intend to execute certain specific parts of the scope of work by a Contractor selected in advance (Nominated Sub- Contractor). The specific parts of the scope of work and the respective contractors are: None Part 1: Prequalification Procedures Page 11 April 2014

20 Section III - Qualification Criteria A. General Section III identifies the qualification criteria and compliance s that the Authority shall use to evaluate the Prequalification Applications. The associated application forms are contained in Section IV of this Prequalification Document. To be prequalified, an Applicant must demonstrate to the Authority that it substantially satisfies the s regarding experience, personnel, financial position and litigation history, specified herein. The following terminology and definitions shall apply when used in conjunction with these qualification criteria: (a) Main Contractor defined as the chief contractor who will enter into a direct contract with the Authority for a project and who will have full responsibility for project completion. A main contractor undertakes to perform a complete contract, and may employ (and manage) one (1) or more subcontractors to carry out specific parts of the contract. (b) (c) (d) Lead Partner the party nominated by the Joint Venture as the lead entity of the partnership. Minimum value is either the total contract value, when the Applicant was acting as a sole contractor, or the share of the total contract corresponding to its share of the Joint Venture participation when the Applicant was a member of a Joint Venture team. The last ten (10) years this shall be understood as the period commencing on 1 January of the year ten (10) years prior to the current year up to the deadline for submission of the Applications. B. Compliance Summary Table The following table summarises the information that Authority will use to evaluate the Prequalification Applications: Qualification criteria; Compliance s; and Associated prequalification forms Further details regarding the qualification criteria are presented in the following Subsection C. Part 1: Prequalification Procedures Page 12 April 2014

21 Compliance Summary Table Series No. 1. Eligibility Qualification Criteria 1.1 Conflict of Interest Authority Ineligibility Subject Requirement Single Entity Government Owned Entity 2. Licenses and Registrations Declaration Local Commercial Registrations No conflicts of interest, as described in ITA Sub- Clause 4.6 Not having been declared ineligible by the Authority, as described in ITA Sub-Clause 4.5 Applicant required to meet conditions of ITA Sub-Clause 4.6 Company must have commercial registration with the State of Qatar. In the case of a Joint Venture, a completed Declaration to Commit to Registration process Compliance Requirements All Parties Combined Existing or intended JV must meet Existing JV must meet Joint Ventures Each Party One Party N/A N/A N/A Submission Requirements Application Submission Sheet Question (b) Application Submission Sheet Question (c) Application Submission Sheet Question (d) N/A Form REG Pre-Tendering Agreement for Joint Venture Joint Venture Agreement N/A N/A Form DC Part 1: Prequalification Procedures Page 13 April 2014

22 Compliance Summary Table Qualification Criteria Compliance Requirements Series No. Subject Requirement Single Entity All Parties Combined Joint Ventures Each Party One Party Submission Requirements 4. Historical Contract Non-Performance 4.1 History of Non- Performing Contracts Non-performance of a contract did not occur within the last two (2) years prior to the deadline for application submission based on all information on fully settled disputes or litigation N/A N/A Form CON Failure to Sign a Contract Failure to sign a contract after submitting a Tender security has not occurred in the past five (5) years. Any deviation should be explained in the enclosed Contract Non-Performance form N / A Form CON Pending Litigation All pending litigation, arbitration, mediation or adjudication shall not represent in total more than 25% of the Applicant s net worth and must be treated as resolved against the Applicant N/A N/A Form CON 4.1 Part 1: Prequalification Procedures Page 14 April 2014

23 Compliance Summary Table Series No. 5. Financial Situation Qualification Criteria Subject Requirement Single Entity Financial Performance Financial Performance Financial Performance Financial Performance Submission of independently audited financial statements (in English) for the last three (3) years indicating the breakdown of local and international turnover Current soundness of the Applicant s financial position and its prospective long term profitability as measured by average coefficient of current ratio (Current Assets/Current Liabilities) Current soundness of the Applicant s financial position & its prospective long term profitability as measured by average coefficient of debt ratio (Total Debt / Total Assets) Minimum annual turnover (in accordance with s of Section III.C.5) Compliance Requirements All Parties Combined N/A N/A N/A Joint Ventures Each Party N/A One Party Submission Requirements N/A Form FIN 5.1 N/A Form FIN 5.1 N/A Form FIN % of the Form FIN 5.2 Part 1: Prequalification Procedures Page 15 April 2014

24 Compliance Summary Table Series No. 6. Experience 6.1 (a) 6.1 (b) Qualification Criteria Subject Requirement Single Entity General Experience Variation Order / Claims History The Applicant shall demonstrate its technical expertise and its successful track record in completing projects similar in scope of work as delineated in Part 2, Appendix A (Scope of Works) of this invitation, within the last ten (10) years from the date of submission of this Application for which the Applicant had overall delivery responsibility and in accordance with the s stated under Section III.C.6 of this document The Applicant s initial contract value was not varied by more than 20% through Applicant initiated variations and all variations, whether Employer or Applicant initiated were negotiated and agreed prior to contract Completion, i.e. Compliance Requirements All Parties Combined N/A N/A Joint Ventures Each Party One Party Submission Requirements Form EXP 6.1 N/A Form EXP 6.1 Part 1: Prequalification Procedures Page 16 April 2014

25 Compliance Summary Table Series No. 6.2 Qualification Criteria Subject Requirement Single Entity Specific Regional Experience 7. Personnel Capabilities Organisational Structure Personnel Capabilities prior to the start of the Defects Liability Period. Applicant shall demonstrate experience in the GCC (Authority experience preferred) completing projects similar in scope of work as delineated in Part 2, Appendix A (Scope of Works) of this invitation, within the last ten (10) years from the date of submission of this Application Provide Organisational Structure for delivering project, including defining role, responsibilities and description of roles Provision of suitably qualified personnel to fill the key positions as per Section III.c.7 and Form EXP-7.2. Compliance Requirements All Parties Combined Joint Ventures Each Party N/A One Party Submission Requirements Form EXP 6.2 N/A N/A Form EXP 7.1 N/A N/A Form EXP 7.2 Part 1: Prequalification Procedures Page 17 April 2014

26 Compliance Summary Table Series No. 7.3 Qualification Criteria Subject Requirement Single Entity Proposed Staff CVs Provide CVs for all Key Personnel as identified under Section III.C.7 of this document Compliance Requirements All Parties Combined Joint Ventures Each Party One Party Submission Requirements N/A N/A Form EXP Project Assurances 8.1 Health, Safety & Environment Plan Evidence of Health, Safety & Environment Qualification N/A Form HSE Quality Management Plan Evidence of a Quality Management System related to the Scope of Work N/A Form QM Resources, Plant & Equipment 9.1 Resources, Plant & Equipment Provide details of Resources and Plant & Equipment in the Company s ownership N/A N/A Form RS Management Approach 10.1 Management Approach Questions Provide sufficiently detailed responses to the management approach questions included on Form MAQ-10.1 N/A N/A Form MAQ 10.1 Part 1: Prequalification Procedures Page 18 April 2014

27 C. Qualification Criteria The Applicant shall meet the following criteria which supplement the compliance s listed in the Compliance Summary Table in Section III, Subsection B. 1. Eligibility (Series No. 1) (a) Companies eligible to tender shall meet either of the criteria in the following table: Qatari Company (1) only Qatari Company or Joint Venture (JV), which includes a Qatari Company having a minimum of 51% shareholding of the JV (1) Qatari Company means a company that holds a valid Commercial Registration at the Ministry of Business and Trade and where the company includes a 51% Qatari ownership. (b) A nominal total value of Works Orders of QAR 100m over the Contract Period is suggested for each Framework Contract but no guarantee is given or implied as to the correctness of this value by the Authority. Part 1: Prequalification Procedures Page 19 April 2014

28 2. Licences and Registrations (Series No. 2) (a) (b) Applicants should also be registered in one of the professional or trade registers in the country of their principal place of business and relevant to the nature of this prequalification. Applicants should note that in addition to successful prequalification they will be required to meet Qatari Registration s in order to tender. 3. Declaration (Series No. 3) (a) (b) Where an Applicant represents an existing Joint Venture or has formed a new Joint Venture for a project, evidence of a pre-tendering agreement for the Joint Venture will be required in the format required by Form DC 3.1. The points noted below summarise the s for Joint Ventures and the parties within Joint Venture agreements, with reference to the other subsections of Section III. For Joint Ventures, the Lead Partner, Qatari partners undertaking more than 40% of the contract value and other non Qatari partners must each satisfy the respective minimum qualification s, indicated under Section III, Subsections B and C. The Joint Venture must satisfy collectively the criteria for personnel capability and financial position stated. Individual partners must each satisfy the s for audited balance sheets and litigation. The full physical s for comparable nature and complexity shall be met collectively by the Joint Venture. 4. Historical Contract Non-Performance (Series No. 4) 4.1 History of Non-Performing Contracts: The Applicant shall provide accurate information that non-performance of a contract did not occur within the last two (2) years prior to the deadline for Application submission based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the dispute resolution mechanism under the respective contract and where all appeal instances available to the Applicant have been exhausted. 4.2 Failure to Sign Contract: The Applicant shall provide accurate information regarding its failure to sign a contract after submitting a tender security and certify that this has not occurred in the past five (5) years. Any deviation should be explained in the referenced application form. 4.3 Litigation History: The Applicant shall provide accurate information on any current or past litigation, arbitration, mediation or adjudication resulting from contracts completed or under execution by him over the last two (2) years. A consistent history of settlement awards against the applicant or any partner of a joint venture may result in failure of the application. Part 1: Prequalification Procedures Page 20 April 2014

29 5. Financial Situation (Series No. 5) (a) (b) (c) (d) The audited balance sheets for the last three (3) years shall be submitted and must demonstrate the soundness of the Applicant's financial position, showing their long-term profitability. Where necessary, the Authority will make inquiries with the Applicant's bankers. Based on its audited balance sheets, the Applicant shall demonstrate the current soundness of the Applicant s financial position and its prospective long term profitability as measured by their average coefficient of Current Ratio (Current Assets/Current Liabilities). The Current Assets/Current Liabilities ratio shall be 1.5. Based on its audited balance sheets, the Applicant shall demonstrate the current soundness of the Applicant s financial position and its prospective long term profitability as measured by their average coefficient of Debt Ratio (Total Debt/Total Assets). The Total Debt/Total Assets ratio shall be The Main Contractor or the combined parties comprising the Joint Venture shall have a minimum average annual turnover (defined as billing for works in progress and completed) over the last three (3) years of QAR 100million 6. General Experience (Series No. 6) (a) (b) The Applicant shall demonstrate its technical expertise and its successful track record in completing projects similar in scope of work as delineated in Part 2, Appendix A, Section 2.0 of this Prequalification Invitation, within the last ten (10) years, for which the Applicant had overall delivery responsibility. The last ten (10) years shall be understood as the period commencing on 1 January 2003 up to the deadline for submission of the Applications. The Applicant shall submit full details of a minimum of three (3) projects that the Applicant considers to be similar in nature to the required scope using Form EXP 6.1. (c) Variation Order/Claim History: For each project described on Form EXP 6.1, the Applicant shall provide accurate information on the as awarded value and the contract value at completion. The Applicant shall provide a complete explanation of the difference in values, including details of the party initiating any variations, the average length of time taken to agree any time or cost variations, the number of successful variation claims and the number of unsuccessful variation claims. (d) (e) (f) Applicants shall demonstrate any regional experience in completing projects with relevant similarities to the scope of work as delineated in Appendix A, Section 2.0 of Part 2, Work Requirements. This experience shall be within the last ten (10) years, this being the period commencing on 1 January 2003 up to the deadline for submission of the Applications. The Applicant is to provide the examples on Form EXP-6.2 demonstrating this local experience. The Applicant may also wish to submit declarations prepared by the senior officer of any client s organisation attesting to the Applicant s performance record on the project. Such documents shall bear the original signature of the client s representative and the company seal or letterhead of the client s organisation. Information such as adherence to programme, cost control, demonstrated quality and good safety performance of the Applicant will be considered. Note that Authority may contact the Client for each reference project submitted by the Applicant. Failure of either the Client to respond to the Authority s request for reference information in a timely manner Part 1: Prequalification Procedures Page 21 April 2014

30 will be considered as an unsatisfactory record of performance, which will constitute a fail score for this criterion. 7. Personnel Capabilities (Series No. 7) (a) (b) (c) (d) (e) (f) Key Personnel Table The Applicant must clearly demonstrate its ability to assign competent personnel to the contract and that they possess relevant experience on past projects similar in scope and size to the Framework Contract for which they are seeking to be prequalified, as delineated in Part 2, Appendix A, Section 2.0 of this invitation. To demonstrate its understanding of the staffing s of the project, the Applicant shall submit a project organisational structure in the form of a diagram with explanatory notes as required in Form EXP 7.1. The organisation structure should: Identify key positions Identify specific roles and a brief list of responsibilities of each position Show lines of authority and reporting relationships, Identify key positions to be held by each Joint Venture partner (if applicable) Identify key skills, qualifications, experience for each position To demonstrate the Applicant s compliance with these criteria, the Applicant shall submit professional Curricula Vitae (CVs) for staff who meet the stated s for the key positions presented in the following Key Personnel Table. For specific positions essential to implementation of the Framework Contract Applicants shall provide the names of at least two (2) candidates qualified to meet the specific s stated for the positions included on Form EXP 7.2. For each key position presented in the above table, the Applicant shall supply information (in Form EXP 7.3) on a first choice candidate and if so designated in Form EXP- 7.2 on a suitable alternate each of whom should meet the experience s specified in the key personnel table. Successful Applicants will be obliged to offer these personnel or equivalent in their tender. Position Total Years of Experience In Similar Works As Manager or Technical Lead (as appropriate) of Similar Works Experience in the Gulf Principal / Project Director Preferred Project Manager Senior Design Engineer Preferred Senior Structural Engineer Preferred Traffic Engineer Preferred Road Safety Engineer Preferred Health Welfare Safety Environment Manager Preferred Part 1: Prequalification Procedures Page 22 April 2014

31 Key Personnel Table Position Total Years of Experience In Similar Works As Manager or Technical Lead (as appropriate) of Similar Works Experience in the Gulf Traffic Management / Traffic Safety Preferred and Control Manager Quality Control Engineer Preferred Operations / Construction Manager Preferred Field Construction Superintendent Preferred Lead Electrical and Lighting Engineer Preferred 8. Project Assurances (Series No. 8) (a) (b) (c) The Authority requires that all work undertaken on its behalf is carried out safely for all parties and with particular regard to the welfare and wellbeing of its employees and workers when operating on sites and other areas under the management of the Contractor. The Tenderer shall state how it will allocate adequate resources to enable it to fulfil its statutory obligations for Health, Welfare and Safety. In this regard, the Tenderer shall provide evidence in the form of an existing written Health, Welfare & Safety Policy focused on the safe execution of operations and maintenance related activities on live highways and shall provide the information requested on Form HSE 8.1. Additionally, the Tenderer shall provide details of their s for internal welfare arrangements or external welfare arrangements where it draws on significant labour from labour agencies within the State of Qatar. The Authority additionally is committed to ensure a high quality of life for the State of Qatar s citizens by protecting the environment and by delivering its services in a way that respects the earth s natural ecosystems. The Authority aims to work with its contractors and suppliers to help them improve their environmental performance and ensure that, when working for the Authority, they adopt equivalent environmental standards. The Authority therefore expects its contractors to show evidence of their commitment to the environment by having an environmental policy, which has been endorsed, at the highest level in the company. As a minimum, the Applicant must successfully demonstrate that it has an established and written Environmental Management Policy and provide the information requested on Form HSE 8.1. The Authority expects its contractors to demonstrate their commitment to maintaining a rigorous Quality Management System, which is endorsed at the highest level in the company. As a minimum, the Applicant must provide evidence of any quality certifications that it possess and to provide the information requested on Form QM Resources, Plant & Equipment (Series No. 9) (a) The Applicant is to provide evidence that it possesses, or has access to, sufficient resources, plant and equipment to deliver the project for which seeks prequalification. In this regards, as a minimum the Applicant must provide the information requested on Form RS 9.1. Part 1: Prequalification Procedures Page 23 April 2014